Ticehurst Parish Council
The Village Hall, Lower High Street, Ticehurst, East Sussex,
TN5 7BB 01580 754 090
Draft Minutes of Ticehurst Parish Council meeting held
on Tuesday 5 April 2011
The Chairman opened the meeting and apologised for the error in an article in Ticehurst News and Views about the deadline for election nominations. The correct date of 4th April had been widely publicised at the Annual Assembly and posted on the notice boards.
Topics raised by the public:
Talk on LED lighting. Tony of Ringdale UK Ltd – Non attendance.
Present: Cllrs. Goodall (c), Maynard, Rigby, Mitchell, Langdown, Cook, Jones, Burley, Young and Yeo. C. Cllr. J Barnes was present at the beginning of the meeting.
AGENDA
539.0 Declarations of Interest: Cllr. Langdown declared a personal interest in matters relating to a Hall for Flimwell and any matters relating to the Beatrice Drewe Trust. Cllr. Cook declared a personal interest in matters relating to the Beatrice Drewe Trust and as a neighbour to the Bell Field.
540.0 Apologies for absence: Apologies and reasons for absence were given by Cllrs. Cocking, Hastings and Seemann and recorded in the attendance register on acceptance by the Council.
541.0 Minutes of the meeting held on 1st March 2011: Cllr. Langdown requested that her declaration of interest in Fliwmell Hall be recorded and the minutes were duly amended. Cllr. Rigby and Cllr. Young then proposed and seconded the motion that the minutes be accepted as a true record of those proceedings and the Chairman then signed them as a correct record.
542.0 Additional Agenda Items: There were no such items.
543.0 Youth Forum: The Youth Forum reported that their project had been completed and that the skate ramps and gym equipment were being used by all ages. The official opening will be on 23rd April 2011. Cllrs. Cook and Maynard offered to bring equipment to the recreation ground to smooth the ruts.
544.0 Traffic Calming Group: Cllr. Young reported that the results of the traders survey and residents comments had been collated and passed on to the traffic consultant. He hopes to put forward proposals for discussion - suggestions and data are displayed in the village and on the web site.
545.0 Appendix of Outstanding Matters:
| Topic | Update |
| War Memorial Trust | Clerk provided Charity Commission document to CCLA to request unit holding to be released |
| Affordable/Exception Sites | No application has been received to date. |
| Flimwell Bus Stop | Flimwell Bus Stop has been re-stained. |
| Scout Hut | RDC have granted the Scouts £3000 of community funding towards the cost of a new roof. It was resolved to grant a match fund of £3000 towards their re-roofing and a cheque was signed. |
| Warrens Site | Orbit/Court Royal showed plans re field to rear of Warrens at the Annual Assembly. |
| Phone Boxes | Kiosk in Square has not been repaired - Clerk informed BT and owner of The Bull of last month's resolution. |
| Chilmington Green | Report on impact on source reservoir and area – Cllr. Rigby reported that as many as 32 people were standing for election for Ashford Borough Council to try to alter their housing/development policies. |
| Planning Application re curfew | Submitted to RDC on 25th March 2011 |
| Bewl Group | Cllr. Rigby reported that the BBC would be running a CeeBB's event during the summer for young children. |
546.0 District Council Report: There was no report. Council felt that after the election, written reports should be forthcoming prior to the meeting.
547.0 County Council Report: A written report was received by the Council – attached.
548.0 SALC and RALC Reports: There was no report.
549.0 Flimwell Village Hall:
It was felt that the revised survey was now ready for distribution – Clerk to instruct ‘Shape the Future’.
550.0 Finance Report:
Financial statement and reconciliation circulated and accepted by the Council.
The following cheques were sanctioned for payment.
Cllr. Burley and Clerk to set a date for a finance meeting - wooden
| Cheque | Amount | To whom | For: |
| 2694 | £250.00 | Greenman Ent | Web site – two years |
| 2695 | £106.80 | RBS | Support for programmes |
| 2696 | £2513.49 | Ins | PC Insurance for year |
| 2697 | £13.20 | Direct Tech | Maintenance of lights |
| 2698 | £77.08 | S E Water | Allotments water |
| 2699 | £1396.49 | Nowne | Salary |
| 2700 | £489.39 | HM Customs | PAYE |
| 2701 | £875.34 | Nowne | Annual pension contribution |
| 2702 | £118.56 | SALC | ID Labels for councillors |
| 2703 | £9336.00 | Beaneys | Tarmac area – New skate area |
| 2704 | £24.00 | Iden signs | Signs for annual assembly |
| 2705 | £949.99 | SALC | Annual subscripton |
| 2706 | £80.00 | RDC | Rent for springfield allotments |
| 2707 | £6938.10 | Fresh Air Fit | Gym equipment |
| 2708 | £3000.00 | Scouts | Match funding for roof scout hut |
551.0 Planning Report:
Recommendations made to Rother District Council during March 2011
RR/2011/217/P 11 Eden Court – brick and PVC garden room – approval.
RR/2011/229/P Apsley Court – First floor ground extension – refusal. Cllr. Maynard reported that there was concern about the potential loss of mature trees on this site.
RR/2011/259/P The Oast Birchetts Green – raise roof and replace windows – approval.
RR/2011/288/T The Bell Hotel – removal of trees – no comment as no landscaping plan provided.
RR/2011/320/P Cottenden Farm – conversion of squash court to dwelling – approval.
RR/2011/322/C ESCC light columns – refusal.
552.0 Motion re Finger Post Flimwell: It was resolved that the Clerk should arrange for the mileage figures to be put on the figures and for a new post to be supplied and fixed for the commemorative plate. It was further resolved that Cllr. Langdown should liaise with the necessary bodies to get the finger post and the Flimwell Bus stop listed.
553.0 Lighting: The Council were unable to deliberate on this matter as the LED lighting specialists had not put forward their figures and recommendations – nor attended the meeting as expected.
554.0 Mediation: The Chairman reported that mediation had been postponed until after the elections on 5th May at the other party’s request.
555.0 Correspondence:| 1 | SALC | Training sessions – Brede 17th June 2011 1pm to 4 pm – It is hoped to arrange some local training – it was felt that all those current councillors and any new councillors should attend some training during 2011. |
| 2 | Annie | Request for information |
| 3 | Letters re village square | Passed to Cllr. Young |
556.0 Items for the May Agenda (Annual Meeting of the Parish Council):
Training.
557.0 The Bell Field: (Confidential). The Council moved to exclude the press and public for this item on the agenda by reason of the confidential nature of the business, as stated in section 1 of the Public Bodies (Admission to Meetings) Act 1960 and amended by Section 100 of the Local Government Act 1972. The reason for the confidentiality is due to on- going litigation matters.
The Chairman thanked Ruth Mitchell for all her work over the last four years as a Councillor as she will not be standing for re-election on the 5th May 2011. Cllr. Seemann has decided not to stand again for election for the Ticehurst Ward.
558.0 Date of the next meeting The meeting closed at 9.05 p.m. and the date of the next meeting - the Annual Meeting of the Parish Council was set for 10th May 2011.