| Notes:
1. Each card to
have a title - this could be the subject of the item
or it could be the Title of the whole publication
2.
The reference is essential - and must be in the correct
format: two digits for the year, two alpha characters
for the group/category and a serial number, issued by
Task Group leader to avoid duplication within the group,
as three digits 001, 002 etc[so that computer sorting
is easier!] Group codes are:
a.
DW - Development of Wadhurst - leader Rachel Ring [783
455]
b.
EB - Estates and Buildings - leaders Val Tunbridge[782
498] and Bryan Bell [782 845]
c.
FH - Family History and Genealogy - leader Emma Richardson
[01580 860 395]
d.
IA - Industry and Agriculture - leader Martin Turner
[783 803]
e.
OH - Oral History - leader Heather Woodward [783 212]
3. If the first line does not have the source
reference, then the second must show it in full - Author,
Title, Publisher & Date
4. The second line should
also include the location of the source - name of owner,
library, Record Office etc
5. Then the entry -
key words to be marked on the card in highlighter, bold
or underlined as convenient
6. Where the entry
is a direct quote from the reference source, use double
quotation marks; otherwise it will be assumed that the
entry is a summary of the original item
7. Finally
- the name of the person who created the card
8.
Cards can be handwritten, typewritten or word processed
on computer - to choice
9. When completed, cards
should be sent to Heather Woodward, so that the essential
keyword entries can be made; they will then be returned
to the Task Group for filing & further use. If the text
exists on computer, a copy should also be e-mailed to
whs@greenman.demon.co.uk
10. Categories: we expect
material from various sources in addition to cards produced
by Task Groups - printed material, maps and artefacts
of all types. Heather Woodward will, for the present,
hold and catalogue all these, apart from books which
will be held by Michael Harte in the 'Society Library'
11. The master keyword card index will be created
and maintained by Heather Woodward; in due course it
will also appear on the History Society website |