1. To receive apologies and reasons for absence
2. To receive declarations of interests on items on the agenda.
3. Police Forum – time limit 15 minutes.
4. Public Forum – time limit 15 minutes.
5. To approve the minutes of the meeting 8th December, 2011 as a true record.
6. To determine matters arising from the previous Minutes for updating and noting.
7. To receive reports of County and District Councillors.
8. Chairman’s Announcements & Correspondence for noting.
8.1 To discuss outcomes of the Volunteer Reception.
8.2 To agree date for Annual Parish Meeting and approve costs.
8.3 To discuss and agree proposed amendments to Standing Orders.
9. Highways, Transport & Lighting Matters.
9.1 To adopt minutes of Highways, Transport and Lighting meeting held on 6th December, 2011.
9.2 To receive report.
9.3 To consider revised request for funding towards costs of Turners Green posts and planters and approve costs of up to £75.
9.4 To consider which GIS mapping system should be used with the PSMA mapping agreement and approve costs.
9.5 To discuss joining the ‘Strengthening Local Relationships’ County Highways initiative and agree approach and representatives.
9.6 To note costs of replacing High Street lamp No. 143 of £3,570.03 + VAT and agreement of Acromas Insurance to pay County directly upon receipt of invoice.
9.7 To consider additions to the Village Maintenance 2012/13 work list.
9.8 To receive report of progress regarding the Youth Community Bus.
10. Planning Matters
10.1 To adopt minutes of Planning Committee meetings held on the 10th December, 2011; 31st December, 2011 and 14th January, 2012.
10.2 To review progress regarding the Localism Act and Neighbourhood Planning and agree the way forward.
10.3 To receive report of recent WDALC meeting.
10.4 To receive report and consider response regarding Consultation on Strategic Sites Development Plan Document.
11. Recreation Ground Matters
11.1 To adopt minutes of Recreation Ground Committee meeting held on 1st December, 2011.
11.2 To receive report.
11.3 To discuss options and agree next steps to solve the Pagoda funding shortfall.
11.4 To approve payment of invoice for Voelcker field grass cutting of £600 +VAT.
12. Environmental Matters
12.1 To receive report.
12.2 To agree the next phase of the War Memorial project and approve costs.
12.3 To discuss request from Round Oak Allotment Association for various improvements and to approve any associated costs.
12.4 To note increase in costs from 1st April, 2012 for dog bin emptying service to £4.80 per bin emptying.
12.5 To consider response and actions relating to bins at the churchyard.
12.6 To review progress regarding 2012 ‘Jubilee’ celebrations.
13. Finance
13.1 To receive report.
13.2 To approve accounts paid/payable.
13.3 To consider request for a grant towards the maintenance of the churchyard and to approve costs.
13.4 To discuss request for funding a contribution to Wadhurst Institute, Hall and Field Trust’s costs of re-laying the Commemoration Hall car park and approve costs.
13.5 To review current spend against budget for 2011/12.
13.6 To approve payment of £6,016.01 for May, 2011 election costs.
14. Working Parties
14.1 To receive report of Business/High Street Working Party.
14.1.1 To review progress regarding the Italian market.
14.2 To receive report of Car Park Working Party.
14.3 To receive report of Communications Working Party.
14.3.1 To discuss next newsletter, including subjects for articles, date of issue and distribution.
14.3.2 To receive report of progress regarding website.
14.3.3 To receive report of progress regarding Broadband.
14.4 To receive report of Youth Working Party.
14.5 To receive report of Cultural Activities Working Party.
15. Personnel Matters
15.1 To receive report. The press and public may be asked to leave for this item.
16. Urgent issues at the discretion of the Chairman for noting or inclusion on future agenda. |
